Home » Archives for hrsynergy

Author: hrsynergy

2026 KickOff for Small Businesses: HR Priorities in a Changing Workforce

Rising Pressure from Government Funding Cutbacks (Human-Services Nonprofits)

The FY 2026 “skinny” federal budget proposes 22.6% ($163 B) cuts to domestic discretionary spending, and subsequent agency details signal reductions or restructuring across HHS, HRSA, SAMHSA, CDC, and other programs that directly support mental health, housing, addiction services, and workforce development—pillars many small businesses rely on through nonprofit partnerships. While Congress controls appropriations, nonprofits are already experiencing delays, program eliminations, and intensified grant competition.

What it means for small businesses:

Local nonprofits often provide job training, childcare navigation, recovery support, and mental health

access that stabilize your workforce. Funding contractions can reduce program capacity, lengthen

waitlists, and shift costs back to employers via higher turnover and absenteeism.

Do this in February:

  • Diversify community support channels: build partnerships with multiple providers (not a single nonprofit) to spread risk; add employee resource guides that include public and private services.
  • Strengthen nonprofit grant operations (if you’re a nonprofit employer or sit on a board): improve time/labor tracking by grant, reimbursements aligned to payroll cycles, and documentation standards to speed audits and cash flow.
  • Engage in advocacy: coordinate employer–nonprofit testimonies at local hearings and with state delegations to highlight workforce impacts of federal reductions.

Compliance Checkup: Pay Transparency, Retirement, Remote Taxation

Expect tighter enforcement and updates across payroll, retirement, AI in hiring, and pay transparency laws. The SECURE Act 2.0 expands automatic enrollment for new 401(k)/403(b) plans, while multi state remote work creates withholding, registration, and classification complexities. Several jurisdictions continue to broaden pay transparency requirements.

Do this in February:

  • Run a pay posting audit for any open roles: Ensure ranges are consistent, defensible, and compliant with applicable state/city rules.
  • Confirm plan auto enrollment settings for eligible employees and update onboarding packets accordingly.
  • Evaluate remote worker tax setup: State registrations, nexus, and payroll filing obligations for each location.

Why Outsourced HR Consulting Is Your Competitive Advantage

As Q1 unfolds, small businesses face mounting HR challenges. AI adoption, compliance complexity, workforce flexibility, and nonprofit funding cuts that ripple into employee support systems.

Instead of trying to juggle these internally, partnering with an outsourced HR consulting firm like HR Synergy ensures expertise, compliance, and strategic alignment without adding overhead.

Why Outsourced HR Consulting?

  • Expertise on Demand: Stay ahead of evolving laws, pay transparency rules, and retirement plan mandates without hiring a full-time HR team.
  • Cost Efficiency: Access senior-level HR guidance at a fraction of the cost of an internal department.
  • Risk Mitigation: Avoid costly compliance mistakes and cybersecurity gaps with proactive audits and policies.
  • Scalable Solutions: From AI readiness to skills-based hiring frameworks, outsourced HR adapts as your business grows.

Top Priorities We Handle for You

  1. AI Governance & Pilot Programs: We help you safely integrate AI tools for recruiting, payroll, and analytics while ensuring bias checks and compliance.
  2. Skills-First Job Architecture: We redesign job descriptions and career paths to attract and retain talent.
  3. Compliance & Pay Transparency Audits: We keep you compliant federal and state employment regulations, remote work employment tax rules, and posting requirements.
  4. Cybersecurity & Data Privacy Protocols: We partner with IT firms that can help protect your company and implement vendor risk safeguards.
  5. Workforce Flexibility & Well-Being Strategies: We craft hybrid policies and manager training programs.
  6. Nonprofit Funding Impact Planning: We help you navigate workforce support challenges caused by government funding cuts.

Why Act Now?

February is the perfect time to outsource HR and set your business up for success before compliance deadlines and workforce trends catch up. HR Synergy offers:

  • HR Audits & Compliance Reviews
  • Manager Training & Employee Communication Tools
  • Compensation Analysis & Handbook Updates
  • HR At Your Service Packages for Ongoing Support

Ready to simplify HR and focus on growth? Contact HR Synergy today for a consultation and discover how outsourcing HR can save you time, reduce risk, and strengthen your workforce.

Recent Employer Communications

Check out our recent blogs:

Recent Employer Communications

Check out our recent blogs:

Don’t Forget Your 2025 FSA Funds — You May Still Be Able to Use Them!

As we begin 2026, we want to remind everyone who participated in a 2025 Flexible Spending Account (FSA) or Dependent Care FSA that you may still have time to use any remaining funds from last year.

Depending on your plan’s rules, unspent 2025 FSA funds may still be available through a Grace Period or Carryover.

We encourage you to:

  • Check your current FSA balance
  • Review eligible expenses
  • Submit claims promptly to avoid forfeiting unused funds

A quick check of your account now can help you avoid losing unused dollars.

Deadlines, Reminders and TO-DOs

  • W-2s and 1099-NEC must be distributed to Employees and Independent Contractors by January 31st.
  • Watch for notices of rate changes in your state unemployment taxes. Any changes in these rates need to be updated with your payroll administrator for proper tax filings.
  • Remind employees to check their beneficiary designations for life insurance and 401k to make sure they are up do date.
  • ACA Reporting Deadlines for Forms 1094-C, 1095-C (employers) and 1094-B, 1095-B (insurers/self-insured plans):
  • Distribute to Employees / Covered Individuals:
    • Form 1095-B / 1095-C (recipient copies): due March 2, 2026 (or the next business day if March 2 falls on a weekend/holiday).
  • File With the IRS:
    • Paper filing: by March 2, 2026 (for those eligible to paper file.
    • Electronic filing: by March 31, 2026 (required if filing 10 or more returns).

Need help staying on track? Contact [email protected].

Welcome to 2026: A Year of Big Shifts in HR & Workplace Compliance

Happy New Year! As businesses across New England and beyond gear up for 2026, we are entering one of the most significant seasons of regulatory change in recent years. From wage increases and paid leave expansions to new artificial intelligence guardrails and evolving employee relations dynamics, HR leaders must start the year informed and prepared.

Below is your comprehensive guide to the most important updates taking effect this January, as well as what you can do to stay ahead.

Minimum Wage Changes in New England and Several Other States

  • Connecticut’s minimum wage will rise from $16.35 to $16.94, making it one of the highest in the country.
  • Maine’s state minimum wage increases to $15.10/hour (now covering agricultural workers as well).
  • Rhode Island’s rate will be $16.00/hour and Vermont’s $14.42/hour in 2026, while Massachusetts remains at $15.00/hour.
  • New Hampshire still follows the federal floor ($7.25/hour) with no hike scheduled.

New Employment Laws Taking Effect January 1, 2026

  • States nationwide are rolling out minimum wage adjustments, new paid leave programs, AI guardrails, and expanded worker protections.
  • Employers should review all state-level changes to update handbooks, payroll systems, and leave policies before January

Pay Transparency Requirements

  • Massachusetts’ pay transparency law took effect October 29, 2025, requiring employers with 25+ employees to include salary ranges in job postings and provide them to applicants or current employees upon request.
  • This aligns with broader trends in states expanding salary range disclosures and prohibiting wage-history inquiries.

Paid Leave & Policy Expansion

  • Paid sick leave and family leave requirements continue to expand into 2026
  • Employers must ensure:
    • Leave policies are current
    • Handbook language is consistent
    • Managers understand eligibility and administration rules

AI, Data Privacy & Arbitration Updates

  • New rules increase oversight of AI tools used in hiring, performance, and termination decisions
  • Arbitration agreements must include:
    • Clear language
    • Confirmed employee consent
    • Transparent procedures and cost terms
  • States are strengthening data privacy requirements for employee records

January Action Items for Employers

  • Review minimum wage rates and compensation structures
  • Audit job postings for pay transparency compliance
  • Update handbooks, arbitration agreements, and leave policies
  • Train managers on 2026 employee relations and compliance risks

January is one of the busiest months for HR compliance and strategic planning. If you would like help reviewing your handbook, completing a compensation analysis, updating job descriptions, or preparing for new 2026 legal requirements, HR Synergy is ready.

Let’s make 2026 your most compliant and productive year yet!