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Recent Employer Communications

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Recent Employer Communications

Check out our recent blogs:

Don’t Forget Your 2025 FSA Funds — You May Still Be Able to Use Them!

As we begin 2026, we want to remind everyone who participated in a 2025 Flexible Spending Account (FSA) or Dependent Care FSA that you may still have time to use any remaining funds from last year.

Depending on your plan’s rules, unspent 2025 FSA funds may still be available through a Grace Period or Carryover.

We encourage you to:

  • Check your current FSA balance
  • Review eligible expenses
  • Submit claims promptly to avoid forfeiting unused funds

A quick check of your account now can help you avoid losing unused dollars.

Deadlines, Reminders and TO-DOs

  • W-2s and 1099-NEC must be distributed to Employees and Independent Contractors by January 31st.
  • Watch for notices of rate changes in your state unemployment taxes. Any changes in these rates need to be updated with your payroll administrator for proper tax filings.
  • Remind employees to check their beneficiary designations for life insurance and 401k to make sure they are up do date.
  • ACA Reporting Deadlines for Forms 1094-C, 1095-C (employers) and 1094-B, 1095-B (insurers/self-insured plans):
  • Distribute to Employees / Covered Individuals:
    • Form 1095-B / 1095-C (recipient copies): due March 2, 2026 (or the next business day if March 2 falls on a weekend/holiday).
  • File With the IRS:
    • Paper filing: by March 2, 2026 (for those eligible to paper file.
    • Electronic filing: by March 31, 2026 (required if filing 10 or more returns).

Need help staying on track? Contact [email protected].

Welcome to 2026: A Year of Big Shifts in HR & Workplace Compliance

Happy New Year! As businesses across New England and beyond gear up for 2026, we are entering one of the most significant seasons of regulatory change in recent years. From wage increases and paid leave expansions to new artificial intelligence guardrails and evolving employee relations dynamics, HR leaders must start the year informed and prepared.

Below is your comprehensive guide to the most important updates taking effect this January, as well as what you can do to stay ahead.

Minimum Wage Changes in New England and Several Other States

  • Connecticut’s minimum wage will rise from $16.35 to $16.94, making it one of the highest in the country.
  • Maine’s state minimum wage increases to $15.10/hour (now covering agricultural workers as well).
  • Rhode Island’s rate will be $16.00/hour and Vermont’s $14.42/hour in 2026, while Massachusetts remains at $15.00/hour.
  • New Hampshire still follows the federal floor ($7.25/hour) with no hike scheduled.

New Employment Laws Taking Effect January 1, 2026

  • States nationwide are rolling out minimum wage adjustments, new paid leave programs, AI guardrails, and expanded worker protections.
  • Employers should review all state-level changes to update handbooks, payroll systems, and leave policies before January

Pay Transparency Requirements

  • Massachusetts’ pay transparency law took effect October 29, 2025, requiring employers with 25+ employees to include salary ranges in job postings and provide them to applicants or current employees upon request.
  • This aligns with broader trends in states expanding salary range disclosures and prohibiting wage-history inquiries.

Paid Leave & Policy Expansion

  • Paid sick leave and family leave requirements continue to expand into 2026
  • Employers must ensure:
    • Leave policies are current
    • Handbook language is consistent
    • Managers understand eligibility and administration rules

AI, Data Privacy & Arbitration Updates

  • New rules increase oversight of AI tools used in hiring, performance, and termination decisions
  • Arbitration agreements must include:
    • Clear language
    • Confirmed employee consent
    • Transparent procedures and cost terms
  • States are strengthening data privacy requirements for employee records

January Action Items for Employers

  • Review minimum wage rates and compensation structures
  • Audit job postings for pay transparency compliance
  • Update handbooks, arbitration agreements, and leave policies
  • Train managers on 2026 employee relations and compliance risks

January is one of the busiest months for HR compliance and strategic planning. If you would like help reviewing your handbook, completing a compensation analysis, updating job descriptions, or preparing for new 2026 legal requirements, HR Synergy is ready.

Let’s make 2026 your most compliant and productive year yet!

Recent Employer Communications

Check out our recent blogs: